International Network of Safety and Health Practitioner Organisations

Minutes of a meeting of the International Network of Safety and Health Practitioner Organisations (INSHPO) held in Saskatoon, Canada, 04 November 2003.

Present :          
John Boerefyn, President, CSSE (Chair)
Wayne Glover, Executive Director, CSSE
Paul Therriault, Vice President and Treasurer, CSSE
Jim Allan, Past President, CSSE             
James "Skipper" Kendrick , President, ASSE
Fred Fortman, Executive Director, ASSE  
Eddie Greer, Former President, ASSE ( by conference call)
Eleanor Lawson, President, IOSH
Laurence Dufour, International Affairs Officer, IOSH

Apologies:  Rob Strange, Chief Executive, IOSH

22/03    Minutes of last meeting and conference call

John welcomed everyone to the meeting. The minutes of the last meeting held in Denver USA on 24^th June 2003 were agreed.

23/03    Actions relating to the last meeting and conference call

Actions from the June 2003 meeting:

Kelly now has all the necessary documents to insert on the INSHPO web site, which is  currently hosted by ASSE and the URL is: www.asse.org/inshpo From the 1st December www.inshpo.org will be live.

Action: IOSH and CSSE to look at registering the INSHPO logo in Canada and in the UK.

Sarah had produced a draft letter regarding the offer of membership to new members of INSHPO and discussions took place concerning the content of the letter. It was decided that a change from "invitation letter" to "offer of membership" would be more appropriate and that this  "invitation letter" would be sent to new potential members of INSHPO instead of organisations who had already agreed to join.

A few other changes were agreed.

Action: Secretariat to amend the 'offer of membership' letter accordingly before sending it to CSSTLP, IOSHM, SIA and IFAP.

Action: Secretariat to invoice the CSSE and ASSE in respect of the outstanding start-up costs. Eleanor pointed out the fact that it would be good for INSHPO to have representative members from countries across all continents. Fred said he might have some contacts in Brazil.

Action: Fred to forward contact details to the Secretariat.

Action: The Secretariat to send the annual subscription invoices for 2004 as per the agreed subscription table.

Project Plan see appendix 1

This will be produced as a Pdf document to be inserted onto the web site. However it was agreed that it was important to have a clear commitment on who would undertake the various initiatives.

Short term objectives:

1)  Power Point presentation : Eddie advised that this  would be ready by the end of the year.

2) In future, all the organisations will ensure that the planning of their conference includes a slot for INSHPO. Jim advised that it was worth considering presenting an INSHPO paper at the CSSE conference next year.

The IOSH delegation will speak to John Lacey, the new President of IOSH for 2004, in order for INSHPO to have a presence at the IOSH conference.

Action: Eleanor Lawson to speak to John L.acey.

The meeting was also advised that CSSTLP had been invited to attend the IOSH conference in April 2004.

Skipper advised that he would be doing a general presentation on INSHPO as part of the ASSE Conference in Las Vegas in June 2004, however, break out sessions on  INSHPO could be organised within the programme for more in depth discussions.

3) Eleanor advised that she always highlights the existence of INSHPO at various international conferences and events where she has been presenting a paper.

4) Statement of Purpose as a short or long term objective: Eleanor pointed out that IOSH do this as a matter of course, e.g. in co-operation with IOSHM in Mauritius.

Long term Objectives

1) Eleanor stated that IOSH was happy to take this objective forward and provide a questionnaire, based on one that is used in Europe with EU member states.

2)  The International Specialist Group of IOSH is already working on this.

 All agreed to the comments above regarding the project plan.  

Actions arising from the conference call meeting held on 3^rd September 2003:

Jim advised that an  INSHPO paper would be put on the agenda for the CSSE conference being held in September 2004. It is yet to be decided who will present the paper.

It is currently not possible to include a paper on INSHPO at the forthcoming IOSH conference in April 2004. However, Eleanor advised that she would discuss with the new IOSH President and Head of PR at IOSH the possibility of Paul Faupel l or Eleanor including a presentation on INSHPO.

24/03     Structure of INSHPO a) INSHPO has grown considerably and is now ready to move to the next stage. The three organisations present felt that INSHPO now needs to become its own entity. In the next few months INSHPO will consist of 7 members and according to the By- laws, an election will need to be carried out to elect the positions as stated under section 6, Article III of the by laws.

It was agreed that the first business meeting could be held in the UK in April 2004 during the IOSH Conference, however future,  INSHPO meetings should still be held at each organisation's conferences, in order to avoid incurring too much expense. 

Action: Secretariat to send election papers by February 2004 to all seven members, with a formal invitation to attend the first business meeting to be held in April during the IOSH Annual Conference in Harrogate, UK. .

b) It was agreed that each organisation should look at how they would handle the roles of their representatives on the Network. It is up to each organisation to decide how they are represented and to identify the representative who will have the time and commitment to devote to INSHPO.

It was highlighted that the continuity of knowledge should not be lost.

With regards to the letter of invitation for membership, all agreed that the sole signatory should be the Secretary - Treasurer (currently Rob Strange).

25/03 Date and location of next meeting

The next INSHPO meeting will be held in Harrogate in April 2004 during the IOSH annual conference. The precise date and time will be communicated nearer the time.

John thanked everyone for their attendance and closed the meeting.

Distribution 

John Boerefyn
Wayne Glover
Paul Therriault
Jim Allan
James "Skipper" Kendrick
Fred Fortman
Eddie Greer
Eleanor Lawson
Rob Strange
John Lacey
Lawrence Waterman
Paul Faupel
David Eves
Sarah Hamilton
Laurence Dufour

LD
Leicester UK
November 2003