24th June 2003
Minutes of the International Network of Safety and Health Practitioner Organisations (INSHPO) held in Denver, USA on 24 th June 2003
Present:
Mark Hansen, President, ASSE
Eddie Greer, ASSE (Chairman)24th June 2003
Gene Barfield, President-Elect, ASSE
Jack Dobson, Senior Vice President, ASSE
Fred Fortman, Executive Director, ASSE
Kelly Fanella, Director of Marketing and Communications, ASSE
Eleanor Lawson, President, IOSH
Lawrence Waterman, Vice President, IOSH
Rob Strange, Chief Executive, IOSH
Sarah Hamilton, Head of International Affairs, IOSH
Apologies: John Boerefyn, President, CSSE
12/03 Welcome
Eddie welcomed all present to the meeting.
13/03 Minutes of the last meeting
The minutes of the last meeting held in Glasgow, UK during the IOSH Conference on the 22nd April were agreed.
14/03 Actions relating to the last meeting
An update on the actions was provided by the Secretariat. Kelly was invited to show the draft layout of the INSHPO website which had been designed by the ASSE, and she advised that the following domain names had been bought :- inshpo.org; inshpo.com and inshpo.net. The decision was taken that www.inshpo.org should be used as the main INSHPO website address, however it was also suggested that the ASSE should look into buying all the other appropriate domain names as a defensive measure such as inshpo.uk, inshpo.ca, inshpo.au etc. Everyone approved of the design and thanked Kelly for her efforts.
Action: Secretariat to send Kelly electronic copies of the INSHPO documents which would appear on the website
Action: ASSE to investigate registering the INSHPO logo in the USA.
15/03 Identification of any additional members
The Secretariat highlighted that feedback had been received from a small number of organisations as a result of the correspondence previously distributed and that keen interest in joining the Network had been expressed by the Lagos Ministry of Health in Nigeria, the Industrial Foundation for Accident Prevention (IFAP) in Australia and the Colombian Safety Council.
Action: The Secretariat agreed to follow up all the remaining organisations to ascertain whether or not they would be interested in joining INSHPO
Action: All agreed to use their network of contacts to identify further organisations in the Middle East, Africa, South America and Russia.
16/03 Budget - dues/subscriptions
Start-up costs
The budget relating to the initial start-up costs was circulated for comment, and a number of changes made [see appendix 1] . It was agreed that these costs should be met by the three founding members ie ASSE, CSSE and IOSH in relation to the size of their respective membership, subject to agreement from the CSSE.
It was also agreed that Bylaw Article V, section 7 should be amended to read 'The Secretary-Treasurer shall keep all monies, financial books and accounts ...'.
Action: The Secretariat would raise the appropriate invoices for each organisation, once agreement to this had been received from the CSSE.
Subscriptions
It was agreed that the on-going revenue for INSHPO should come from subscriptions and a model was proposed for which approval by the three founding organisations needs to be obtained before it can be formally adopted. This model would apply to all members of INSHPO and is based on the number of members an organisation has together with the GDP for the respective country.
Action: The Secretariat to email the proposed model to the founding organisations [see appendix 2].
17/03 Logo
The Secretariat circulated a proposal for the colour version of the logo which was agreed upon by all present.
Action: The Secretariat to send an 'eps' version of the logo to Kelly to be used on the website.
18/03 Project plan update
Various suggestions for aims and objectives for the Network were discussed. It was agreed that a list needed to be drawn up of short and longer term objectives, however overall it was stressed that INSHPO needs to remain very flexible in order to rise to the changing needs and priorities of its members.
It was also agreed that the overall objective of the Network needed to be available on the web-site and this would be taken from Article 1 - Section 2 of the Bylaws.
Action: The Secretariat to compile a draft project plan incorporating the suggestions made and circulate to the members for comment in order that a final project plan can be agreed upon [see appendix 3].
19/03 Any other business
It was agreed that reference should be made on the website to the three founding members of INSHPO together with a link to the respective home websites.
It was suggested that in order to progress more speedily with the various actions a conference call should be set up to take place at the end of August / beginning of September.
Action: The Secretariat to arrange a suitable date and time.
20//03 Date and location of next meeting
The next meeting will take place during the CSSE Conference in Saskatoon between November 2 nd and 5 th with interim communications taking place via email and the conference call.
21/03 Closing session address
Eddie thanked everyone for their active participation and closed the meeting at 4.45pm.
Distribution
Mark Hansen
Eddie Greer
James 'Skipper' Kendrick
Gene Barfield
Fred Fortman
Kelly Fanella
John Boerefyn
Jim Allan
Wayne Glover
Eleanor Lawson
Paul Faupel
John Lacey
Lawrence Waterman
Rob Strange
David Eves
Sarah Hamilton
SH
Leicester, UK
August 03